In accordance with the provisions of the Education Act, 1998, the Board of Management of North Bay Educate Together National School, has developed this Enrolment Policy document to assist parents in relation to enrolment matters. The school Principal (Sally McGinley) can be contacted to clarify any matters arising from the policy.
Contact details for North Bay are as follows:
North Bay Educate Together National School,
Tel.: 01 832 5536
Fax.: 01 832 5064
Hours of opening: 8.40am – 2.20pm
The ethos of North Bay is multi-denominational, democratic, co-educational and child-centred. The school values and supports the principles of inclusiveness, equality of access and participation in the school, parental choice, and respect for diversity of values, beliefs and traditions.
The management structures of the school involve i) a Patron, in the form of a Committee, whose principle function is to protect the ethos of the school; and ii) a Board of Management, responsible for day-to-day running of the school. The school Patron is drawn from the parent body of the school, with significant representation from the parent body on the Board of Management also. The school Patron is registered as a limited company with charitable status.
North Bay is staffed in accordance with current Department of Education guidelines. Additional support, when sanctioned by the Department of Education and Science, is available as the need arises, including resource teaching hours and Special Needs assistants. The school teaches classes at all levels from Junior Infants to 6th Class.
North Bay depends on grants and teacher resources provided by the Department of Education and Science, and operates within the regulations laid down, from time to time, by the Department. The policies of the school, therefore, must have regard to resources and funding available. The school follows the curricular programmes prescribed by the Department of Education and Science, which may be amended from time to time in accordance with Sections 9 and 30 of the Education Act (1998). The school has developed its own “Ethical Core Curriculum” to support the ethos and core values of the school. This programme is called the Learn Together Programme.
Places in North Bay ETNS are offered according to the date when the child’s name is first entered on the pre-enrolment list (date of receipt of the pre-enrolment form in the school) with the following exceptions: (a) deferrals; (b) siblings; (c) fostered or adopted children; and (d) children whose individual circumstances are deemed by the Board of Management to warrant being treated as a special case.
The order of priority is as follows:
a. Deferrals: When a deferral is agreed, the child is placed at the top of the list for the next school year. See deferrals policy below.
b. Sibling Policy: Siblings of children in the school (and step siblings, resident at the same address) will be given preference if enrolled at least two years before planned date of entry.
c. Fostering/Adoption Policy: Fostered or adopted children will be placed on the pre-enrolment list in accordance with their birth date. Their place on the pre-enrolment list will depend on the time elapsed between placement of the child with the family and the enrolment date. For example, a child placed with the family at age two but placed on the enrolment list at age three will be treated as a child enrolled at age one. Confirmation from the relevant agency of the date of placement of a child with the family will be need to be provided with the enrolment form
d. Special Circumstances: In exceptional circumstances and depending on the particular needs and circumstances of each class, the Principal, in consultation with the Board of Management, will have the facility to offer up to five places across the school in any given year, without reference to the waiting list.
e. Other applicants in date order of application. The names of all applicants are placed in date order on a pre-enrolment list. When the applicants who qualify for circumstances (a) to (d) are filtered, the other applicants may qualify for places in the school. These places are offered according to the year for which the application has been made.
Application Procedures: Parents (including parents of children currently in the school) are advised to put their children’s names on the pre-enrolment list as soon as possible after the child is born (or placed in your care). Parents seeking to enrol their child(ren) are requested to return a pre-enrolment form with an original birth/adoption certificate. Enrolment is by way of written application only, using the school’s pre-enrolment application form. Each form received by the school will be acknowledged in writing.
Admission: Children are offered a place in the school in accordance with the school admission policies, detailed above. The number of places offered is in accordance with the Department of Education and Science guidelines in relation to class size. The Board of Management is bound by the Department of Education and Science’s Rules for National Schools which provide that pupils may only be admitted to the school from the age of 4 years and upwards. The Board of Management has agreed that the school will be considered full when enrolment has reached the number of classes multiplied by the current Department of Education pupil/teacher ratio.
Confirmation: In October/November of the year prior to the child being eligible for entry to the school, parents are sent an offer of a place in respect of all eligible children. This form offers 2 options:
a.Confirmation that you will accept a place in the following September;
b.A request that your child’s name be removed from the pre-enrolment list. Should parents later change their minds, they must re-apply to have their child placed on the pre-enrolment list, the date of re-application now determining priority on the list.
If a confirmation form is not returned within the dates specified on the offer of a place, the child’s name is removed from the list. No further forms will be sent out. For parents accepting the offer of a place in the school, an Information Evening for parents and Registration Day for parents and children will be held.
Pre-enrolment List: When the class is filled, parents of all the other applicants on the list will receive a letter informing them that the class is now full. This letter will also note that cancellations can emerge between that date and the start of the school year for which they applied. They will be asked to indicate whether they want their child to remain on the list by returning a form. A new pre-enrolment list will then be set out from those wishing to remain on the list awaiting cancellations. Future offers for that school year will be made from that list.
Children transferring from another school: Procedures are as detailed above. When completing the pre-enrolment form, parents also complete the appropriate section of the application form. Children may transfer to the school at any time, subject to available space, although intake to the school usually takes place in September. The Education Welfare Act (2000) contains specific provisions in relation to transfer of pupils, including the requirement that information concerning attendance and the child’s educational progress is communicated between schools.
Special Needs: Should it become apparent that a child has special educational and/or health needs, it is very important that these are discussed with the school Principal as soon as the needs become apparent, in order to facilitate the child in the school. It is open to the Board of Management to request a copy of a child’s medical and/or psychological report or, where such a report is not available, to request that the child be assessed immediately. The purpose of the assessment report is to assist the school in establishing the educational and training needs of the child relevant to his/her special needs and to profile the support services required. This enables the Principal to have in place necessary resources when the child starts in the school. Otherwise, there may be lengthy delays in accessing these resources, through no fault of the school. Occasionally, it may be necessary for Boards of Management to decide to defer enrolment of a particular child pending a) the receipt of an assessment report; and/or b) the provision of appropriate resources by the Department of Education and Science to meet the needs specified in the psychological and/or medical report.
Change of Address: It is very important that any change of address is notified to the school in writing, along with the names and dates of birth of all children on the pre-enrolment list. It is the responsibility of the parent/guardian of the applicant to ensure that the school has the appropriate contact details.
When a Junior Infant place is offered to a child, a request for deferral is considered in consultation with the Principal. Deferrals can only be considered on the grounds of age or special needs. When a deferral is agreed, the child is placed at the top of the list for the next school year.
If a family is moving (for example, for reasons of employment) for a fixed period of time and it is necessary for a child to be taken out of the school for this period, the time frame for return must be agreed with the Principal. The place can only be held open for a child for the remainder of the school year during which the child left the school provided that
(a)The child has attended at least the first month of the school year
(b)The child returns to school on the agreed date
Code of Behaviour
Children enrolled in North Bay are required to co-operate with and support the Code of Behaviour (see attached) and ethos of the school, as well as all other policies on curriculum, organisation and management.